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The Importance of Construction Document Management for Bond Claims

Your office is probably littered with construction contract documents: receipts, invoices, lien waivers, and other seemingly endless piles of different types of construction documents. You keep telling yourself you’ll get around to organizing it, but what happens when you need that all-important document to get paid and it’s nowhere to be found?

Efficient construction document management may not seem like a top priority, but it is. Making sure you have instant access to your paperwork may be all that stands between you and winning your construction bond claim. If you want to be paid, you should make sure to have a reliable construction project document management system on hand.

Problems With Poor Construction Document Management

Without well-organized supporting documentation, winning your bond claim is going to be a difficult or even impossible endeavor. This is why it’s so crucial that you keep track of all of your important construction contract documents throughout a project. They’ll back up your claim and can make or break the final decision. When you’re going through the construction bond claim process, you may need to have a document ready at a moment’s notice, so it’s crucial to be organized.

You should always know what are the construction documents you may need and where they are. Digging through an unorganized pile of different construction company documents is not only a waste of your time, but it can be detrimental to your livelihood. You need to make sure your documentation is instantly accessible at any time. While this is still possible using paper copies, implementing construction documentation software can make getting your documents in order much easier.

You’ll also want to make sure that you have the most recent version of a document on hand. It’s not uncommon for commercial construction documents to undergo several revisions during the course of a project. If you don’t have access to the most up-to-date version available, you’ll likely be working with inadequate information that can potentially hurt your bond claim.

Particularly important to the integrity of your bond claim are all of your preliminary notices, reports, and receipts. These are tangible evidence of the work you’ve done and why you deserve to be paid.

How Can Help was designed to make the process of pursuing a bond claim as simple as possible. That’s why our online bond claim platform includes construction document control software for all of our users. Our digital document center will help you organize and track all of the important documents related to your claim. It also makes sending and receiving important documents a simple task. Say goodbye to digging through towering piles of paperwork for a single sheet of paper!

We also provide our users with tools to ensure fast and reliable communication with the bonding company, a document library for easy access, and legal compliance checking to guarantee that your claim is in accordance with all required laws, regulations, and bonding company requirements. Sign up for our services and start your bond claim today!

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Filing a bond claim against a contractor can be complicated, but with, it doesn’t have to be. With decades of knowledge and experience handling surety claims, we’re here to ensure that you get the compensation you deserve for your hard work. File your first bond claim today for free and find out how easy it can be to settle your construction dispute and get the money you earned quickly.

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